Third-Party Billing

Students may have an employer, non-profit, government entity, or any other type of third-party assistance paying toward their registration. Third-party payments made directly to a student, or third-party reimbursements to a student based on grades, are not considered third-party.

To ensure that registration is not dropped due to non-payment, documentation from the third-party must be forwarded to the cashier’s office at the time of registration. This documentation must be submitted on a semester basis. If the student’s courses change, additional documentation may be required. The student is responsible for any charges not covered by the third-party.

Pre-paid college savings plans (529) plans and private outside scholarships are not considered third parties. Payments should be directed to the cashier’s office. Payment should include the Student ID (seven-digit number) and an award letter, if applicable.

Instructions for Student:

1. Register for courses.
2. Complete the promissory note.
3. Email completed promissory note and third-party documentation (purchase order, voucher, etc.) to cashiersoffice@howardcc.edu. This must be completed before HCC’s payment due date.
4. If there is a portion of the bill that the student is responsible for paying, please make that payment before HCC’s payment due date.
5. If the voucher, purchase order, or letter of credit includes course names, amounts, number of credits, and start/end dates, these must match the student's actual class schedule.
6. If any registration changes occur, please contact cashiersoffice@howardcc.edu. We may require updated documentation from the third party.
7. Third-party billing will occur after the semester census. Until then, the student will continue to show an outstanding balance, however they will not be dropped for non-payment.
8. Students are responsible for any defaults in payments by the third party payer.
9. Students are responsible for notifying the cashier’s office of any class schedule changes.

Instructions for Third-Party:

1. Please ensure the documentation (purchase order, voucher) has the following information:
   • Student name
   • Student ID (seven-digit number)
   • List of courses/# of credits covered by third-party
   • Explanation of covered charges (i.e. tuition, fees, book charges, etc.)
   • Explanation of excluded charges (i.e. tuition for dropped/withdrawn/failed courses, penalties, etc.)
   • Maximum billing amount, if applicable
   • Total to be paid by third-party
   • Invoicing information (Mailing address or email address)
   • Third party authorizing authority’s name, phone number, e-mail, and signature
2. For new third party payers, the most current W-9 Form is required by the State of Maryland for reimbursement.
3. Payment is due to the cashier’s office within 30 days of billing.
4. Please include the Student ID (seven-digit number) and invoice number when submitting payment via ACH or check. 
5. HCC encourages electronic payment to ensure efficient processing. Please contact cashiersoffice@howardcc.edu for our ACH information.
6. For additional information or assistance, please contact cashiersoffice@howardcc.edu or 443-518-1862.