Outside And/Or Additional Campus Employment Procedure - 63.09.12
College Policy Number/Title:
Howard Community College is a public institution with a critical educational mission. Public dollars are used wisely, and the college must be able to document and justify the time people spend on their jobs for the compensation paid. Therefore, the purpose and intent of this procedure is to ensure that Howard Community College faculty and staff place their primary focus on their jobs with the college and avoid any conflict of interest or the appearance of conflict of interest with those primary responsibilities (please refer to policy 63.09, Ethics and Conduct). Outside or additional employment should be limited to the extent that it could jeopardize that primary focus or could present a real or apparent conflict of interest.
Outside Employment
- "Outside employment" is considered employment outside the college in addition to an employee’s regular full-time college job. Staff and faculty are required to disclose their involvement in paid outside activities, to ensure that such activity does not conflict with their primary jobs and to avoid conflict of interest or the appearance of conflict of interest with their responsibilities at the college. Employees who wish to participate in any outside employment, including self-employment, must contact the office of human resources at humanresources@howardcc.edu with the name of the outside employer, position, and any other pertinent information prior to the inception of such employment. Human resources will then facilitate consideration and approval with the employee’s supervisor within 10 calendar days. The college reserves the right to disapprove of any employment that would reflect negatively upon the institution, adversely affect the employee's performance of college duties, or present any conflict of interest issues.
- Faculty and other employees who work directly with currently enrolled students in their classes or in their work assignments may not receive compensation from those students for other services directly related to their teaching assignment they provide outside their college work.
Other Campus Employment for Full-Time 12-Month Employees
Employees who wish to participate in any other campus employment must contact the office of human resources at humanresources@howardcc.edu with relevant employment information prior to the inception of such employment. Human resources will then facilitate consideration and approval with the employee’s supervisor within 10 calendar days. The college reserves the right to disapprove of any employment that would adversely affect the employee's performance of college duties or present any conflict of interest issues.
Regardless of the type of additional campus employment, employees may not use leave from a full-time position to perform additional, paid work assignments for the college if the additional work falls within the employee’s normal workday.
a. Additional Assignment:
"Additional assignment" is considered a separate assignment within the college in addition to an employee’s regular full-time job. Additional assignments include adjunct teaching. Authorization for additional assignment requires the following for all employees:
- All additional assignments must be approved by the employee’s supervisor and the employee’s regular area president’s team member as well as by the supervisor and president’s team member of the additional assignment. Signed advance approval on the appropriate form must be delivered to the office of human resources prior to the inception of the assignment.
- No additional assignments, including credit or noncredit instruction, will be performed during the employee’s normal workday, unless prior supervisory approval is obtained, the employee's schedule is adjusted so that the missed work time is made up, and the adjusted schedule is filed in writing with human resources. It is very important that the employee’s normal work schedule and the additional work schedule be carefully differentiated and documented.
b. Other Campus Employment
For 12-month full-time employees, part-time instruction (credit or noncredit) may be limited to one course per semester. For 12-month full-time professional/technical constituency employees , support group constituency employees, and 10-month faculty employees, the total amount of compensation for the additional work, teaching or other, will be limited to 20% of the pay of the employee's full-time job. For 12-month full-time deans, faculty on 12-month contracts, and staff in the administrator constituency group, the total amount of compensation for the additional work will be limited to 10% of the pay of the employee's full-time job.
Separate part-time job assignments cannot be combined to create a full-time position without specific action on the part of the college.
Additional Provisions for Faculty and Staff
a. 10-Month Faculty Engaged in Additional Employment
- Faculty members may be hired by the college to teach additional courses for the college in addition to their regular faculty load or work assignments, with the approval of the division chair. Faculty overload assignments are not considered "additional employment" and are subject to the following limitations: (a) full-time faculty members may teach one overload class per semester; and (b) classes taught during the winter session and summer sessions are not included. Faculty overload contracts will be designated as "overload" on the adjunct faculty contracts.
- Assignments that are not overload teaching may qualify for additional pay if not accounted for by release time. These assignments could include faculty forum constituency committee chair, curriculum council committee chair, online course development, discipline coordinator for adjunct faculty, learning outcomes assessment projects, design and presentation of faculty development/teaching improvement workshops, and new program research and development.
b. Exempt Staff Engaged in Additional Employment
- Exempt employees (refer to procedure 63.04.02, Overtime and Compensatory Time) are not given stipends or contracts for additional assignments for activities that are required as part of their regular, salaried jobs.
c. Non-Exempt Staff Engaged in Additional Employment
- Non-exempt staff are those who earn overtime pay. When non-exempt employees work additional hours within their regular jobs, overtime and compensatory time procedures apply; please refer to procedure 63.04.02, Overtime and Compensatory Time.
- When non-exempt employees accept additional assignments within the college, all of the provisions of this procedure apply. The employee’s overtime pay for the additional assignment will be based on either the hourly rate for the additional assignment, or an average of the regular and additional hourly rates as indicated on the additional assignment form.
Fiscal Approvals
Authorization to incur expenditures for additional employment within the college is subject to cost center manager limitations.
Exceptions
Upon the recommendation of one or more members of the president’s team, the president may make exceptions to meet the needs of the college.
Effective Date: 11/11/22
President's Office Use: CHRO