Holiday Leave Procedure - 63.08.06
College Policy Number/Title:
Eligibility
At Howard Community College (HCC), all budgeted and temporary with benefits employees are eligible for paid holiday leave. Holiday benefits are prorated for part-time budgeted and temporary with benefits employees. Hourly/temporary staff and adjunct faculty are not eligible for holiday pay.
To be eligible for holiday pay, an employee must be in pay status for five days before and five days after the holiday. For a part-time budgeted or part-time temporary with benefits employee to be paid for a holiday, the holiday must fall on the employee’s regularly scheduled workday. If an employee is on less than full-time pay status (e.g., part-time budgeted status or short-term disability status), the holiday pay is prorated.
If the employee has given a resignation notice, the employee must work for at least one week after a holiday in order to be paid for that holiday.
Full- and part-time budgeted and temporary with benefits employees who retire from HCC during winter break or spring break do not need to be in pay status for five days after the holiday to be eligible for holiday pay.
Holiday leave is available to employees during the probationary period.
Holidays
Howard Community College provides 19-21 days of paid holiday leave each year for all full-time, budgeted and temporary with benefits employees. Holidays are observed as follows:
| Holiday | Observance |
|---|---|
| New Year's Day | January 1 |
| Martin Luther King, Jr. Day | Third Monday in January |
| Spring Break | Five Days* |
| Memorial Day | Last Monday in May |
| Juneteenth | June 19 |
| Independence Day | July 4 |
| Labor Day | First Monday in September |
| Thanksgiving | Fourth Thursday in November, the Wednesday immediately before, and the Friday immediately after |
| Winter Break | Five to Seven Days* |
Dates for observances marked with asterisks (*) are set each academic year to avoid conflict with the instructional schedule. In certain years when the winter break includes only five paid days of holiday leave, an additional "floating" holiday is designated during the calendar year.
If a designated national holiday falls on a Saturday or Sunday, the college may elect to specify the paid day of holiday leave on a Friday or Monday.
Work on Scheduled Holiday
If a non-exempt employee is required to work on a scheduled holiday, the employee is eligible for compensatory time at the premium rate of time and a half or will be paid for hours worked at the premium rate. If an exempt employee is required to work on a scheduled holiday, the employee is eligible for compensatory time at a straight time rate or is paid for hours worked at a straight time rate. If the employee is not required to work but rather makes a request to work on a holiday that is approved, the non-exempt employee is provided compensatory time at the straight time rate. Employees are notified by supervisors in advance when possible when they are scheduled to work during the holiday and whether the work is optional or required.** If the work is required, it is considered a “condition of employment,” which means that the employee must accept the scheduled work or potentially face disciplinary action up to and including termination of employment.
**Advance notice is not always possible; in such cases procedure 63.04.13, Emergency Call In, will apply.
Accrual of Leave and Automatic Leave Sequence
There is no automatic leave sequence for holiday leave. Unused holiday leave is not paid out upon separation of employment.
Effective Date: 08/26/22
President's Office Use: CHRO