Hours of Work/Payment of Wages Procedure - 63.04.05
College Policy Number/Title:
Workdays at Howard Community College (HCC) are defined as follows:
Faculty Work Day
The faculty workday consists of the course schedule, faculty office hours, and other assignments as established by the vice president of teaching and learning.
Staff Work Day
The standard staff workdays at HCC are Monday through Friday with office hours from 8:30 a.m. to 5:00 p.m. with one hour for lunch. In certain service areas, special hours may be set to ensure an effective operation. Flextime arrangements as described in procedure 63.04.12, Flexible Scheduling, may be allowed with advance supervisory approval. While the supervisor may establish hours of an area, the department head and the area president’s team member must give final approval of changes in hours of operation.
The college follows a schedule of seven and one half hours per day, five days per week for the full-time, budgeted and temporary with benefits staff; and eight hours per day, five days per week for the full-time, budgeted and temporary with benefits maintenance, grounds, environmental services, print shop, and mailroom staff.
Shift Differential
The intent of a shift differential is to provide additional compensation for shift eligible employees. These employees may be hourly, non-exempt budgeted and temporary with benefits employees who are required to work a shift other than first shift (first shift is defined as standard) on a regular and ongoing basis. The shift differential is not intended for employees who normally work first shift but who work a different shift on a temporary basis from time-to-time. However, if an hourly employee works second or third shift for any a period of time, the shift differential will be provided for the time worked.
The chart below identifies start time for receiving shift differentia. The employee should be normally scheduled to work the full shift period in order to receive the pay:
|
Shift |
Start Time |
Differential |
|
First Shift |
Between 6 a.m. – 2 p.m. |
0% |
|
Second Shift |
Between 2 p.m. – 10 p.m. |
Base rate plus 5% |
|
Third Shift |
Between 10 p.m. – 6 a.m. |
Base rate plus 10% |
Supervisors must notify the college payroll office of any employees who are assigned to shifts that meet the requirements for shift differential pay.
Emergency Call-in
Situations where employees must be called in for work during their off-hours are governed by procedure 63.04.13, Emergency Call-In.
Workweek
The workweek for non-exempt staff is from 12:00 a.m. Saturday until 11:59 p.m. on Friday. The workweek for employees whose duties require that they work other than Monday through Friday schedules will be the seven consecutive day periods beginning with the start of the employee's first scheduled shift in the calendar week.
Hours credited as time worked include hours spent on institutionally-authorized work during:
- the normal workday defined above;
- a Saturday, Sunday, paid holiday, or the sixth and seventh day of the work week of any employee regularly working other than the Monday through Friday work week;
- all hours spent in travel where the act of travel is an act of work;
- the balance of the normal workday for an employee injured on the job; and
- travel time spent from home to work and work to home when responding to emergency calls to report for work (hours not worked but paid to assure a minimum of four hours emergency call-in pay are not credited as hours worked).
Overtime wages, when applicable, will be paid in accordance with procedure 63.04.02, Overtime and Compensatory Time.
Payroll Administration
There are 24 pay periods during the year for 12-month faculty and staff with payment made on the 15th day and the last day of the month. When a designated payday falls on a weekend, holiday, or other time that the college is not in regular session, payment will be made available to employees on the closest workday preceding the designated date.
Payroll administration procedures differ for 10-month faculty and staff since they may choose to distribute their income over a 10-month or 12-month basis. Paydays for all budgeted and temporary with benefits employees commence on the first possible scheduled pay date after the completion of all required employment forms and related paperwork.
Paydays for adjunct faculty and temporary employees will be in the pay period following the pay period when the employee begins work, providing all required employment forms and related paperwork is completed.
Work Breaks
In recognition of individual needs and to increase efficiency, the college grants work breaks of 10 minutes in the mid-morning and 10 minutes in the mid-afternoon when the workload permits. These work breaks are not to be used to extend the lunch period.
College Closings
If it is necessary to close the college or any campus or facility of the college during the normal workday, employees will be notified by their supervisors through the usual chain of command. When a decision is made to close the college, or any campus or facility, the notification to employees will include the precise closing and reopening times, as well as exactly which campuses or facilities were closed, so that time sheets and attendance reports will reflect the schedule adjustment.
Effective Date: 08/26/22
President's Office Use: CHRO